Previous Year Marksheets: Submission Guidelines

Submission Guidelines of Previous Year Marksheets – The submission of marksheets of previous year examinations is a crucial requirement in the scholarship application process. This document serves as a tangible proof of a student’s academic achievements. For scholarship applications, precise adherence to submission guidelines ensures that your application is processed efficiently without getting your applications rejected. This enhances your chances of success in securing financial assistance. A minor oversight in document submission can delay or jeopardise the approval and a successful outcome.

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This submission guidelines outline the essential steps, formats, and best practices of marksheet submission from the previous year, ensuring your academic records are presented accurately and effectively for consideration.

Previous Year Marksheets – Submission Guidelines

The students are required to submit mark sheets of the previous academic year as part of their scholarship application process. For programs segmented into multiple terms, such as semesters or trimesters, mark sheets for each term must be provided. Let us take a look at the following key requirements:

Submission Guidelines for Students

  • Document Quality: The applicants must ensure that all documents are properly scanned with no corners cut.
  • Document Integrity: It has to be ensured that there is no tampering evident on the document.
  • Detail Verification: Following details must be matched correctly on the document. 
    • Name of the Student
    • Name of the Institutes 
    • Course Details
    • Academic Year 
  • Legibility: Ensure that each document is clear and readable. Documents that are blurry or unclear are unacceptable.
  • Consolidated PDF: The students should compile scans of all marksheets into a single PDF file to ensure an organised review process while maintaining coherence of documentation.
  • Legibility: Each of the marksheets must be clear and readable. Blurry or unclear documents will be rejected.
  • Attestation Requirements: In case where the original marksheet is unavailable, the students must secure an attestation on the downloaded marksheet from the authorised representatives of the college, which must include both a stamp and a signature.
  • Prohibition of Screenshots: The documents in the form of screenshots are not acceptable. All submitted documents must be officially downloaded from the relevant educational authority or institution.
  • Identification Details: Each mark sheet must prominently display the scholar’s name, the course being pursued, the college name, and the academic year pertinent to the marksheet.
  • Provision for Delayed Marksheets: The scholars advancing to the next academic year without the availability of marksheets may still be eligible for STS renewals. They must, however, submit their mark sheets as soon as they are available. Their profile dashboard will reflect a pending status until then. If there are any concerns, the B4S team may reach out to the college to liaise with the institute’s point of contact (POC).
  • Admission Proof for Subsequent Year: The scholars providing proof of admission for the subsequent academic year can be awarded the scholarship. However, they must present complete mark sheets at the time of renewal in the following year. Should there be any doubts, the B4S team may contact the college to communicate with the institute’s point of contact (POC).
  • Renewal Eligibility Criteria: For requirements of academic performance in case of merit-based scholarship (60%-75%), we need a marksheet of both semester/single semester as per the partner’s need.

Adherence to these guidelines ensures the authenticity and proper verification of academic records required for scholarship evaluations.

Latest College Fee Receipts: Submission Guidelines

Submission Guidelines – Important Things to Consider

It must be kept in mind that for scholarship benefits between ₹15,000 to ₹50,000 marksheets must be stamped or attested by the institute officials. For scholarship benefits beyond ₹50,000 marksheets require both stamp and attestation. 

Accepted Formats

  • Physical Copies of the Commonly Required Documents: The applicants must keep the commonly asked documents like original mark sheets or certified copies of the previous academic year from the institution, photocopy of the mark sheet attested by the school/college authorities, proof of identity (Aadhaar card, PAN card, etc.), proof of income (income certificate, etc.) ready with them.
  • Digital Copies: The scanned copy must be in PDF format, clear, and legible.
  • Certified Documents: Copies attested by the issuing institution or a gazetted officer.
  • Consolidated Format: The applicants should combine scanned copies of all marksheets into a single PDF file to maintain organisation and consistency in the review process.

Submission Process

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  • Physical Submission: Applicants may be required to submit documents in person or by post, depending on the scholarship guidelines.
  • Online Submission
    1. Upload the scanned copies on the designated scholarship portal.
    2. Ensure the file size meets the portal’s maximum permissible file size limits (typically between 20KB-2MB per document).
    3. Use the specific upload section for academic documents to avoid rejection.

Resolution and File Quality

  • Resolution: Ensure that the scan is at least 300 dots per inch (DPI) for clarity.
  • Format: Prefer PDF format for online submission, but some portals may accept JPEG or JPG.
  • File Name: Include the applicant’s name and year of study in the file name (e.g., John_Doe_MarkSheet_2023.pdf).

Verification and Attestation

  • If submitting physical copies, ensure they are attested by the issuing institution or a certified authority.
  • For online submissions, some portals may require digital verification, such as a secure watermark or digital signature.

Submission Deadline

  • Follow the specific deadlines mentioned by the scholarship provider.
  • Early submission is recommended to avoid last-minute rush.
  • Late submissions may result in rejection or delay in scholarship processing.

Portal-Specific Instructions

  • Review any additional guidelines specific to the scholarship platform (e.g., MahaDBT).
  • Some portals may offer video tutorials or guides to assist with document submission.

Cross-Verification

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  • Scholarship authorities may cross-check the mark sheets with the academic institution.
  • Keep originals handy for any in-person verification or interviews.

Correct Marksheet Format – Samples

Correct Marksheet Format - Samples

Correct Marksheet Format - Samples

Incorrect Marksheet Format – Samples

Incorrect Marksheet Format - Samples

Incorrect Marksheet Format - Samples

Previous Year Marksheets – General Guidelines

  • Mandatory Requirement:  The applicants must submit their previous year’s marksheet to validate their academic performance. This is essential to determine eligibility for the scholarship.
  • Certified Copy: The marksheet must be a certified or attested copy from the relevant educational institution, ensuring authenticity.
  • Academic Criteria: Only the marksheets from recognised institutions meant for the relevant qualifying years are acceptable. The applicants should meet the minimum academic percentage required for the scholarship.
  • Complete Records: It should be ensured that the marksheet contains all relevant information such as student details, institution name, academic year, subject marks, and overall percentage/grade.
  • Electronic Submissions: If submitting online, it should be ensured that the scanned copy is in PDF format, with high resolution and size as per the platform’s specified limit.
  • Submission Deadline: Submit the marksheet before the specified deadline, along with other required documents, to avoid disqualification.
  • Backlogs and Failures: If there are any backlogs or failures, the applicants must mention these clearly in their application. Depending on the scholarship, this may or may not affect eligibility.

Previous Year Marksheets – Common Issues to Avoid

At the time of submitting previous year marksheets, it’s crucial to ensure that you meet the specific guidelines to avoid common issues that may lead to delays or rejection of your application. Some of the key things to avoid are as under:

  • Incomplete or Missing Mark Sheets: Ensure all mark sheets from the previous academic year are uploaded. Missing even a single semester or term result may result in your application being deemed incomplete.
  • Unclear or Low-Quality Scan: Avoid submitting scans that are blurry, dark, or difficult to read. Always ensure the document is scanned clearly, showing all details without any cropping.
  • Incorrect File Format: Submitting the mark sheets in a format not accepted by the scholarship portal (such as .docx or .html) may result in rejection. Stick to PDF or JPEG formats as per the guidelines.
  • Improper File Naming: Some portals may have strict naming conventions for uploaded files. Not following these rules (e.g., using special characters in the file name) may cause technical issues during submission.
  • Incorrect Academic Year or Course Details: Double-check that the mark sheets correspond to the correct academic year. Submitting documents from the wrong academic year or for the wrong course could invalidate your application.
  • Illegible or Faded Handwritten Marks: If your mark sheet contains handwritten grades or details that have faded over time, it is advisable to request an official, stamped duplicate from your institution.
  • Tampered or Altered Documents: Submitting mark sheets that have been altered in any way will likely lead to your application being permanently disqualified. Ensure the documents are authentic and unmodified.
  • Inconsistent Details with Application: Ensure that the name, roll number, and other details on the mark sheets match the information provided in your application. Any discrepancy can lead to delays or rejections.
  • Late Submission: Avoid submitting your marksheets after the deadline. Be mindful of deadlines and submit early to allow time for corrections, if needed.
  • Missing Documents: Double-check if the marksheets for all required years are submitted.

These guidelines ensure a smooth submission process for previous year marksheets, a critical requirement for scholarship application. 

Fee Structure: Submission Guidelines

Submission Guidelines of Previous Year Marksheets – FAQs

What is meant by “Previous Year Marksheet”?

A ‘Previous Year Marksheet” refers to the academic report of the last completed academic year before your current one.

Why is it necessary to submit the previous year’s marksheet for a scholarship application?

A marksheet verifies your academic performance, which may be a key criterion for scholarship’s eligibility.

Can I submit my final exam marksheet instead of the previous year’s marksheet?

No, you must submit the marksheet of the academic year directly preceding your current one.

Is a digital copy of marksheet acceptable?

Yes, as long as the copy is clear, legible, and officially issued or certified by your educational institution with proper stamp and signature. It should also have your institute’s phone number.

What happens if there is a mismatch between the uploaded marksheet and the academic year mentioned?

Your application shall remain incomplete, be rejected or delayed until the correct document is submitted or uploaded.

Do I need to submit marksheets of multiple years if I have been in the same course for more than one year?

No, only the marksheet for the most recent academic year is required unless specifically requested.

Will my application be accepted if my marksheet is damaged?

You must submit a clear, undamaged copy. If the original is damaged, get an attested duplicate from your institution.

What format should the marksheet be in for online submission?

The marksheet should be submitted in a standard format like PDF or JPEG as specified in the application guidelines.

Can I submit my internal assessment report instead of the marksheet?

No, only the official marksheets issued by your educational institution are accepted.

Will I be disqualified if I submit the wrong marksheet?

Submitting wrong documents may lead to rejection of your application or a request for resubmission.

Can I use a screenshot of my online marksheet?

No, screenshots are not an acceptable format. Please download the official copy from your institution’s portal.

Does the mark sheet need to show both marks and grades?

Yes, the marksheet should correctly display all the relevant details including marks and grades or percentages.

What should I do if the scholarship portal doesn’t accept my marksheet format?

Scan your original marksheet into required format (PDF, JPEG, etc.) and upload it on the scholarship portal. Adding a screenshot or photograph of the document will lead to rejection of the document. 

Is it acceptable to submit an incomplete marksheet with pending subjects?

Incomplete mark sheets will not be accepted. Please submit a complete marksheet or a provisional certificate covering your academic performance.

Can I submit a marksheet with corrections made by hand?

No, hand-corrected marksheets are not acceptable. You should obtain an updated version from your institution.

Can I submit a screenshot of my online exam results as a marksheet?

No, online exam results are not accepted as a replacement for official marksheets.

Should the marksheet be uploaded as a single file or multiple files?

Unless otherwise specified, submit your mark sheet as a single file for the entire academic year.

Can I upload a colour scan of the marksheet, or does it need to be in black and white?

A coloured scan copy is acceptable unless the scholarship guidelines specifically request a black-and-white document.

5 thoughts on “Previous Year Marksheets: Submission Guidelines”

  1. My previous year academic result (even of 1st semester) still hasn’t been released by my university. Currently I am pursuing my 3rd semester. I have received my scholarship (disha scholarship by birlasoft ) of 1st year .and now they are demanding my 1st year result for my this (2nd) year scholarship , then how I am supposed to provide them my result.
    Please do something B4S team.
    I don’t want to lose my scholarship.

  2. What we do when my previous sem examination result didn’t announce by the university before the last date to upload previous marks sheet on portal ?

  3. I am studying in 3rd sem right now.But the result of 2nd sem not published yet so that can I give 1 sem marks card.

Comments are closed.

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